[HollyMutual-Announce] Upcoming Shareholders Meeting

[Mark Derbyshire]

All:

The date for the annual Holly Mutual Water Company Shareholders Meeting date is rapidly approaching (Monday, May 24, 2021 at 7:00 pm MDT). This will be a Zoom Meeting, which will require either a cell phone or computer to login; you should install the Zoom app and register beforehand. Zoom limits us to 40 minute meetings. I will email an 'invite' to everyone on the Holly Mutual mailing list at 6:55 pm to maximize our time, but that means we will need to finish by 7:35 pm. The invite will contain a web link to click for you to join the meeting, along with the Meeting ID and Passcode.

We will review the Holly Mutual financials and bring you up to date with the operational highlights of the past year. A very important part of this meeting will be the election of Board Members. We need at least two new members to volunteer to run for election, as there are vacancies on the board (total of five members). This is generally a small time commitment with shared responsibilities. If you are open to being nominated to run for any of these positions it would be helpful to notify us in advance so we can provide the slate of candidates to the mailing list in advance and save some time. Please email us your name(s) at <hollymutual at hollymutual.com> and we will be forever grateful.

Each property is entitled to one vote for for each of the board positions and any other matters that might arise. It is very important that you virtually attend this meeting or assign a proxy to stand in your place, as gaining a quorum has been tight in the past. If we don't achieve a quorum, we will have to repeat this exercise until we do. Please email us any proxy appointments prior to the meeting, also to <hollymutual at hollymutual.com>. You can appoint anyone who will be attending, including any of the current board members (Carol Breeze, Tom Chandler, Abbas Rajabi, Mark Derbyshire).

If there is unanimous consent during the meeting, we will elect the board members through that avenue. Otherwise you will need to send your votes during the meeting by email to <hollymutual at hollymutual.com>. If we follow this latter path I am suggesting that in the interest of efficiency and fairness that we employ a 'multi-winner ranked-choice vote', sometimes referred to as a 'single transferable vote' (geeks please see: https://en.wikipedia.org/wiki/Single_transferable_vote). We would need to first vote to ratify this process. Under this scheme you would list all of the candidates in your email in order of preference and the top vote receivers would be chosen. Hopefully in the case of any 'roll call' vote we will have sent everyone an email listing the candidates beforehand, so you can reply to this email during the meeting by listing the candidates for whom you are voting.

Finally for those who have never used Zoom before and would like to test your cell phone/laptop/desktop system in advance, please send an email to <hollymutual at hollymutual.com> and I will invite you to a 'dry run' Zoom meeting on Thursday, May 20, 2021 at 7:00 pm. Let me know by Thursday morning so I'm not rushing to make an invite list at the last moment.

Thanks,
Mark Derbyshire

President of the Holly Mutual Board of Directors
 

On 4/2/21 3:11 PM, Mark Derbyshire wrote:
> All:
>
> We have scheduled our annual Holly Mutual Water Company Shareholders
> Meeting for Monday, May 24, 2021 at 7:00 pm MDT. In the pandemic era
> this will necessarily be a Zoom Meeting, which will require either a
> cell phone or computer to login; you should install the Zoom app and
> register beforehand. For those who have not done this before, we will
> schedule a dry-run session several days in advance to give you a chance
> to test your setup/connection.
>
> Perhaps the most critical item on the agenda is to elect all members for
> the Holly Mutual Board. Several of us are willing to run for
> re-election, but we need at least two volunteers to replace open seats
> on the board. If you have experience with financial matters/budgets that
> would be especially appreciated, but this is in no way a requirement. Of
> course anyone may run for election, whether for an open seat or not.
> Typically, serving on the board requires a minimal time investment as we
> try to share the responsibilities amongst the members. If you're
> interested, please respond to this email and/or contact any board member
> with your questions.
>
> We plan to publish a formal agenda about a week prior to the meeting. If
> you have any topic that you would like addressed, please let us know
> ahead of that time.
>
> Colorado Water Well was contacted a couple of months ago to ensure the
> wells will be ready for our traditional start-up day of April 16. They
> are completing several maintenance items for both wells and we will be
> tracking them leading up to that date. An official email will be sent
> once we have a final confirmation that all testing has been completed.
>
> Cheers,
>
> Mark Derbyshire,
>
> President, Holly Mutual Board of Directors
>